Position of

FESTIVAL ADMINISTRATOR

Festival of World Cultures
Arts Office, Dun Laoghaire Rathdown County Council

Contract Term: 18th March to end October (full time 34 weeks)
Rate of payment: €31,200 gross (Pro-rata)
Office Location: Festival Office, Moran Park House, Dun Laoghaire

The candidate will be required to work closely with programming team.

Line Manager: Artistic Director

CANDIDATE REQUIREMENTS

Each candidate must:-

• Have an understanding of contemporary arts practice in Ireland with a particular focus on festivals;
  

• Have at least three years relevant experience in arts administration, with:

i. excellent organisational, administrative and IT skills;
ii. excellent communication and interpersonal skills.

• Be flexible to attend after hour’s functions as required

The candidate will be required to carry out the following key tasks:

GENERAL ADMINISTRATION / OFFICE MANAGEMENT

• General administration, office management incl. IT and telephones.

• Management of administrative support staff

• Administrative support for Artistic Director, Programme Manager and General Manager

• Supervise the maintenance of databases

• Schedule and minute in house festival meetings in conjunction with Logistics Co-ordinator

HUMAN RESOURCES / STAFF PAYMENTS

• Ensure all short term Festival Staff comply with the County Council’s HR guidelines and management of same

• Ensure compliance of contract staff, with regards to print, PR, design and administration related suppliers

• Administer short term staff contracts and agreements

• Submit short term staff weekly timesheets to HR

• Maintain staff records/files

• Advise employees on work matters including canteens, first aid and social activities

FINANCE

• Ensure all procurement procedures are in accordance with the Local Authorities tender policy

• Supervise the process of invoices and keep an exact record of all payments

• Act as main point of contact with the Council’s finance department with regard to securing Festival purchase orders and related payments

• Administer tax and VAT returns with finance department

BOX OFFICE / MARKETING

• Supervise box office, ticket sales and schedules with box office agent

• Act as sole liaison between festival and box office agent

• Complete box office report

• Assist PR and marketing team with the implementation of the Festival’s marketing plan.

• Co-ordinate Festival documentation photographers

• Assist Marketing Manager with festival surveys

SPONSORSHIP/ MEMBERSHIP

• Assist each department with sponsorship in kind targets

• Manage the Festival’s current patrons and members scheme

Please send CV to Jody Ackland, Festival of World Cultures, Dun Laoghaire Rathdown County Council, Marine Road, Dun Laoghaire, Co Dublin, Ireland. OR email: festival@dlrcoco.ie

Closing Date: Wednesday 5th March 2008